DRAFT Minutes of the Town of Cross Plains
Plan Commission Meeting
July 30, 2007
PRESENT:
COMMISSION MEMBERS: Jim Boland, Chair; Carl (Pat) Jones, Vice Chair; Mike Coyle; Ken Esser; Wayne Parrell (arrived 8:05); Jeff Baylis; Amelia Williams
CONSULTANT: Arnold Harris
TOWN OF CROSS PLAINS BOARD SUPERVISORS: Harold Krantz; Vera Riley
Two citizens: Louise Klopp, Janice Faga
The Town of Cross Plains Planning Commission met on Monday, July 30, 2007 from 8:00 p.m. to 9:45 p.m. at the Town of Cross Plains Community Center
Jim Boland called the meeting to order. Amelia Williams called the role (all members were eventually in attendance. Corrections to the July 9 minutes were requested. Some corrections were made, then Baylis made a motion to approve, Jones seconded and the minutes were unanimously approved as corrected.
Harold Krantz told Arnold Harris that he should not be sitting at the table with the commission members, as he was only the liaison between the board and the commission. After some praise for the usefulness of Harris’ work, he was given his own table.
Ken Esser raised the issue that the meeting notice in the News Sickle Arrow had attached the name of the secretary of another town, rather than Amelia’s name to the notice, and thus was incorrect. It was suggested that we not pay for the incorrect notices. After some discussion, the group decided to post the correct notices in public places if the papers make a mistake. These places are Morgans, the Hilltop, and the Community Center.
Jim asked for any more public input, and Louise Klopp suggested that the public input be accepted question by question. Jim thought that since public input was not normally asked when a consulting firm does it, we might not have to ask for public input. He also made it clear that it was legal to copy questions and sections from other plans.
PUBLIC PARTICIPATION PLAN:
The secretary noted corrections and additions to the Public Participation Plan. Some had been suggested in the previous meeting and some were the result of better proof-reading. Jim Boland asked whether the issues raised by Bob Bowman had been addressed. Jeff Baylis thought that issues relevant to the plan were included, but that some of Bowman’s remarks were relevant to other matters. There were a few other corrections. The corrected plan is attached.
THE FIRST PUBLIC SURVEY
Harris presented a version of the survey, which had been revised according to suggestions at the previous. Each question was again examined, improved or eliminated. Harris answered questions about other towns, other surveys, and the discussion often centered whether the question was “neutral” (without bias for one group or another). Members of the commission came to agreement on all of the questions, adding some for clarification along the way. Williams suggested that a focus of a sample of citizens be used to test the questions for clarity. This idea was rejected. Since the meeting consisted of rewording the questionnaire, it is included as an attachment to these minutes.
ACTION ITEMS:
1) Jim Boland:
a. Agenda for the next meeting by the morning of August 10th , for insertion in the papers. (This is for the regular meeting on August 20th). Topics suggested for the planning portion of this meeting include:
i. Questionnaire completion and acceptance
ii. DSL line problems
iii. Web site launch
iv. Discussion of technical aspects of Chapters I and II.
v. Read/approve announcement notice to be sent to the papers.
vi. Next Step
2) Amelia Williams:
a. Make small revisions to the Public Participation Plan, and send it to the commission members .
b. Send Revised survey to all Commission members
3) Harris:
a. Complete the revisions to the survey, send to Amelia for distribution
4) All: Read and be ready to approve:
a. First Survey Questionnaire wording and layout
b. News announcement which Harris handed out at the meeting
c. First draft chapters of the new Land Use Plan (received at May 21 meeting)
5) Contact Williams or Harris if you are missing any of the documents mentioned above.
Corrected at working session July 30, sent to Commission Members via email August 1, 2007 (Pat Jones via US mail), to the Board of Supervisors and Ann Walden for publication on the web site.
Amelia Williams, Secretary
824-9319
ATTACHMENTS