March 29 – Minutes of the Town of Cross Plains Planning Commission

First meeting

OFFICERS:

            Jim Boland, Chair

            Carl (Pat) Jones; Vice Chair

MEMBERS PRESENT

            Jeff Baylis

            Mike Coyle

            Ken Esser

            Wayne Parrell

            Amelia Williams

CONSULTANT: Arnold Harris – presented an agreement he will submit to the Board which spells out his status as a consultant and liaison to the board.

REZONES

1. The Commission considered two rezone petitions: These petitions will be on the agenda April 16

a. Desired rezone of Bahr property on P at 8670 Hidden Valley Rd. (Section 15)

b. Split of ……(?)…………. Property near Garfoot. (Section 19)

PLANNING ORGANIZATION

1. Amelia Williams was nominated and voted to be secretary.

2. Terms of office – one year, with automatic renewal if no resignation

3. Meeting times:  THIRD MONDAY of each month, 8:00 – 10:00 pm, with the first half hour devoted to petitions for rezones.  Other meetings may be scheduled as necessary;

4. Expenses need to be submitted to and passed by the Board of Supervisors. Arnold Harris will work up a tentative budget. Carl Jones suggested a payment of $50.00 per month per member (not per meeting).

PLANNING TASKS

1. Arnold presented a plan for public participation including focus groups and three town-wide surveys.

2. We discussed sources of help for the processes involved. We will request a presentation from Majid Allen or someone else from County Planning.

3. The many data requirements of the statute can be met by research, mainly by Arnold Harris, who will be helped by Jeff Baylis and any other citizens they can rope into helping.

4. We will read and get ideas from other town plans, which are on the web and in a box which Ann gave to us. The Town of York’s plan was praised for its brevity.

5. Jim will be responsible for creating an agenda for each meeting, and Amelia will circulate information via both email and mail, and publish the agendas in the local papers and on the web site, with Ann’s help. The minutes of the meetings will also be posted on the web site.

ACTION ITEMS

Jim

• Create agenda for the next meeting (April 16)

• Give next agenda to Amelia by Friday, April 6. (She has to get it to Ann by then)
• Contact Majid or another planner at County to see if anywone can come to a meeting
• Submit a request for funds, as stated above, to the Board.

Arnold, with Jeff’s help

· Submit revised consultant agreement to the Board members

· Start work on a budget – prepare it for submission to the Board

o Research mail rates,

o Costs and sources of needed maps and charts

o Estimate mileage, parking, incidental expenses

· What help can “regional planning” personnel be to us?

Jeff Baylis

• Look into the Census statistics and other sources of needed information

Amelia Williams           

• Ask Ann to put a slot into every month’s Board agenda for a report from the Plan Commission
• Ask Ann or Betty if we could use the copier, and how to arrange for a filing cabinet
• Send press release about the CLUP to the papers
• Submit shorter minutes to the web site and the Board. Give them to Ann Walden for posting

Other members

• Receive and read info given to you by Arnie and if desired, other town plans for discussion on April 16.

Submitted March 31, 2007

Amelia Williams

608 824 9319