MAY 12, 2008—8:00 P.M.
The Town of Cross Plains Board of Supervisors met for their regular monthly meeting. Notice of the meeting had been published in the Mt. Horeb Mail, News Sickle Arrow, Shopper and on the website. All Board members and approximately 60 citizens were present. The Clerk read the minutes from the April 14, 2008 meeting Bob Bowman moved approval after one small correction, Vera Riley seconded and the motion passed. The Clerk read the minutes from the Special Meeting of April 23, 2008 and Bob moved to approve, Vera seconded and the minutes were approved. The Clerk then read the minutes from the May 5, 2008 special meeting, Vera moved to approve, Bob seconded and the minutes were approved.
The Clerk read a letter the Chairman had received the Richard Stadelman, Executive Director of the Wisconsin Towns Association regarding public input at Town Board meetings. Vera stated that public input is important but felt that we need a policy. Bob moved and Vera seconded that we have our attorney draft a document for public input and that the Board receive it prior to the June meeting for review. Motion passed.
The three applications for liquor licenses had been published on May 8, 2008 in the proper publications. Gerry Thompson represented Marjar, Inc., doing business as Hilltop Inn was present. Vera asked about any police activity and Gerry responded none. Harold moved to approve, Vera seconded and the Hilltop’s 24th license was approved.
Kym Kalscheur was present representing Red Mouse, Inc. Vera asked about police calls and Kym stated that there was one in the parking lot, but not in the bar. Bob moved to approve, Vera seconded and the license was approved.
Tom Zombroski appeared representing Morgan’s. He responded no to any police activity. Harold moved to approve the license, Bob seconded and it passed.
Ruthann Shore was present requesting a picnic license for the Salvation Army for 3387 Timber Lane on June 20, 2008. The picnic will be from 6:00 p.m. to 11:00 p.m., it was moved for approval by Harold, seconded by Vera and approved.
John Dollins from Rural Insurance was present. He provided the Board with a summary package of the Town’s coverages and went over the materials. He reminded the Town that when we have private individuals working it is necessary to have a certificate of insurance. Ken Esser inquired about coverage for the Historical Society. Arnie Harris asked about insurance coverage provided by Rural for legal fees and asked that this be placed on the June agenda.
Petition #9859 by Shamrock Farms to rezone 19.1 acres in Section 30 from A-1 Ex to RH-2 to create four residential lots was presented by Shawn Farrell. Harold moved to approve the petition, Vera seconded and the motion passed.
Petition #9866 by Janet Hoopes was next on the agenda. Ms. Hoopes was not present. Vera stated that she had gone to the Dane County Zoning office and spoken to Brian Standing about this petition. He indicated that there was a problem about who has the splits on this parcel Lazy Days Farm or Ms. Hoopes. Harold moved to table the petition until June, Vera seconded, and it was tabled.
Petition #9864 by Charles Wallman was tabled by Vera, seconded by Harold due to Mr. Wallman’s absence, motion passed.
Harold had bids for the new tractor from Kalscheur’s of Cross Plains in the sum of $35,100; Sloan of Mt. Horeb for $40,000 and Mid States of Sauk City for $37,000. Bob moved for the $37,000 tractor, Vera seconded. We can keep the old tractor until the new loader comes in for the new tractor. Motion was approved.
The road bids were opened and a meeting was set for 8:00 a.m. on Wednesday, May 14 to award the bids.
The next item was a request from the Annual Meeting asking that the Town Board direct the Clerk to post and put on the web site agendas and amendments to agendas on the same day they are sent to the local newspapers or posted. The Clerk indicated that she will put said agendas and amendment on the website. Arnie Harris stated that it should be a policy of the Town.
Janet Hoopes appeared and Bob moved to bring her petition off the table, Vera seconded and the motion passed. Her petition #9866 asked to rezone 4.9 acres in Section 29 from A-1 Ex to RH-2 and 6.0 acres in Section 29 from A-1Ex to RH-2. Janet stated that she does have the splits and that the proper deed had been filed with the Register of Deeds. Bob moved approval conditional that the deed situation be clarified, Harold seconded and the motion passed.
The item for hiring individual contractors, attorneys, accountants and other vendors was discussed. Bob felt this is an issue to complicated and he moved to table it, Vera seconded. It was felt that Attorney Schmitt could write a policy for the routine way of doing business. The motion to table passed.
A five-member board was discussed. Vera felt that it merits our consideration. She indicated that it is difficult to discuss issues that come before the Town at the present time. Bob felt that a five-member board has some advantages, but that it increases the costs of government. Harold moved to disapprove a five-member board, there was no second. Bob moved to table this to the next meeting, Vera seconded, motion passed.
Discussion on the withdrawal of the prior referral of and denial of the Hawthorn & Stone request which had been passed at the annual meeting was next. Vera read from materials she had received from Attorney Corcoran about this situation, one of which would ask the Court for a declaratory action on this situation and another that it would be to the advantage of the Board to get the court to decide. Bob moved to substitute the declaratory actions for the item on the agenda, Vera seconded. Greg Griswold felt that the Board could make a good decision. Bob withdrew his motion and Vera withdrew her second. Bob moved to table this item Vera seconded and the motion passed.
Harold reported that there has been no intergovernmental committee meeting. He also reported on the CARPCs selection of a committee and stated that there will no City or Village planners on the Board. Vera reported that Northwest Dane is very proud of a new sign to let individuals know where the facility is.
Update on the roads will be done at the special meeting. Fire District updates, Mt. Horeb is in the process of getting their 10 applicants down to four. Cross Plains will have their meeting on April 27.
Gordie Lamberty reported that at a recent EMS call he found a driveway with two lanes and it was not marked as to which one was the correct one for the emergency. He urged landowners to mark where their driveway is. He also indicated that he has weather radios available and the park needs more attention especially the tables.
Paul Correll had the many documents from ATC and reported that he knows why people do not disagree with ATC as the paperwork is very formulatable.
The Clerk reported that she had completed a Certificate of Sufficiency concerning the signatures for the recall of Bob Bowman. She certified 360 and found 11 were unreadable or had no address. Harold moved to set the recall election for June 17, seconded by Vera and passed. The Clerk presented a list of the bills for May, Vera moved to approve, Bob seconded and the motion passed. Vera made a motion to adjourn at 9:40 p.m., seconded by Bob and the meeting adjourned.
Ann E. Walden, Clerk
MAY 14, 2008—8:00 A.M.—SPECIAL MEETING
The Special Meting was called to order by Chairman Harold Krantz at 8:00 a.m. The meeting notice had been posted in three places. Present were the Board and eight citizens. The Clerk reported that just prior to the meeting starting she had observed Katy Reeder taking a picture of the window where the meeting notice had been posted. The Clerk reported that she had removed the notice moments prior to the picture and she showed it to the group.
The first item was the Braun Road culvert. The Town had received two bids, one from Bowar and one from Boehnen. Both bids included repair to the culvert and/or replacement of the culvert. It was pointed out that if we replaced the culvert the County would pay for half of the cost of the culvert. It was estimated that the culvert would cost approximately $5,000. Vera moved that we replace the culvert using the Bowar bid of $1,800, plus the $2,500 for the culvert. Bob seconded, motion passed.
John Bushy who resides on Deer Run Road spoke about the holes in the road where it had settled after MG&E had put in cables. He also mentioned the fire in the area and the damage from the fire trucks. Harold told him he would look into the matter.
Crack Filling Service had submitted a bid for crack filling in the sum of $10,000. Bob moved and Vera seconded to spend $10,000 on crack filling, the motion passed.
The Clerk had submitted a sheet indicating the costs thus far in 2008 concerning salt, diesel fuel and wages which were $30,296 above previous costs and budgeted amounts. After subtracting this amount, the amount for the culvert and for crack filling it was determined that we had only $108,514 remaining for roads. Scott had submitted the only bid based on the published bid notice in the paper. The Board deleted work on Windy Acres and North Birch Trail will do less mileage on Observatory Road. After these deductions, the bid came in around $101,824. Vera moved we award the bid to Scott Construction with the deletions mentioned and the additional work on Howery Road, Bob seconded, motion passed. If any residents would like a work bid from Scott when they are in the area they should call Bob Bruha at 698-844-0385.
Vera moved to adjourn at 9:46 a.m., Bob seconded, meeting adjourned.
BOARD OF REVIEW, called to order at 9:47 a.m., and Bob moved to adjourn until the assessment book is ready from the assessor, Vera seconded, motion passed. Bob moved to adjourn at 9:48 a.m., Harold seconded, meeting adjourned.
Ann E. Walden, Clerk