MAY 19, 2008—8:00 P.M.

            The Plan Commission for the Town of Cross Plains met in the Community Center.  Notice of the meeting had been published in the May 15, 2008 issues of the Mt. Horeb Mail, News Sickle Arrow, Shopper and on the website.  Approximately 21 citizens were present.  The temporary secretary read the minutes from the April 28^th meeting and they were moved for approval by Sherry Krantz, seconded by Wayne Parrell and approved. 

            Fred Dillett was present for Petition #9915 to rezone 11 acres in Sections 8 and 9 from A-1Ex to RH-3 located at 4334 Observatory Road.  His plan is to sell his present home and construct another home on the other side of the pond.  He needs 30 plus feet for the road from his neighbor, Jay Young who has agreed to sell this additional land to Mr. Dillett.  The 11 acres to be rezoned will be with the new house.  The driveway is over 24 feet in width.  Mike Coyle moved to recommend approval, Sherry Krantz seconded and the motion was passed unanimously.

            Petition #9895 was presented by Ellie Boebel.  The petition seeks to rezone 2.85 acres in Section 18 from A1-Ex to RH-1, it is located at 9456 Howery Road, Mt. Horeb.  This land abuts the Town of Vermont.  Tom Rhude moved to recommend approval, Sherry Krantz seconded and the motion passed unanimously.

            Jim Boland presented the only application for the secretary position for the Plan Commission.  Greg Hyer moved to hire Amelia Williams, Kathy Pluff seconded.  The temporary secretary Ann Walden stated that she could not work with Amelia.  Mike Coyle called the question.  The roll call vote was:  Parrell no, Pluff yes, Hyer yes, Boland no, Coyle no, Krantz no, Rhude no.  Motion defeated.

            It was then decided to redefine and republish the secretary position.  The description would include taking minutes at two evening meetings per month, compile and disseminate the minutes, put the minutes on the website and seek someone with knowledge and experience with the process of a plan commission.  This ad should run for two weeks. 

            Discussion centered next on a proposal for a consulting firm.  Jim handed out a packet of information he had received from Aaron Otto.  Greg distributed two handouts he had prepared, one was for goals, plan options and potential costs and a second was suggested actions and a timetable.   Also distributed was a WI Planning Consultants list from Brian Standing of Dane County Planning.  Tom moved to invite William Rizzo, Mindy Habecker and/or Brian Standing to the next meeting to give input on the Comprehensive Plan, Kathy seconded and the motion passed.

            Policies and procedures for the Plan Commission were presented by Jim.  He recommended that each meeting start with public comment where individuals could come and comment on any item not on the agenda for a period of three minutes.  This three-minute limit would also apply to petitioners speaking on items that are on the agenda.  Greg moved and Kathy seconded that applications must be received the meeting before they are to be acted upon.  Much discussion ensued concerning notifying adjoining land owners. After even further discussion Greg withdrew his motion and Kathy withdrew her second.  It was decided to break these items into smaller sections, as follows:

1. It was moved by Sherry and seconded by Kathy that if people wish to speak at a meeting they must register first.  Motion passed.

2. Mike moved that a person could comment for three minutes on any item if it is not on the agenda at the beginning of the meeting.  On any agenda item a person can speak for three minutes, the motion was seconded by Sherri.  Jim proposed a friendly amendment that the chair could ask a person to respond for clarification, Sherry seconded and the motion passed.

3. Tom moved and Greg seconded that rezone applications must be submitted in writing, 10 copies, to the Plan Commission two weeks before the next scheduled meeting and put on the agenda for preliminary review of materials.  The Plan Commission will review this written material and move to put on the agenda for the next scheduled meeting for discussion and action.  At that meeting the petitioner will provide 10 copies of any additional material and be present to submit their application.  Motion passed.

4. Mike moved that we accept written comments to include 10 copies for any item if the individual is not able to be present Greg seconded, motion passed.

Louise Klopp spoke concerning her attendance at the Village Comprehensive Plan meeting.  Their next meeting is June 4 and it will go to the Village Board on June 9.  She is concerned about the Ripp property which includes approximately 55 acres and is zoned A-1Ex.  The Village plan includes designating 15 to 20 acres of this parcel for parks and recreation.  She requested that the Plan Commission put this on their June 2 agenda for action.  Jim asked Arnie Harris to return the many CDs he has of the Comprehensive Plans for surrounding communities.  Kathy moved to adjourn, Wayne seconded at 10:55 p.m., motion passed.

                                                            Ann E. Walden, Temporary Secretary