NOVEMBER 5, 2007—8:00 p.m.

            The Town of Cross Plains Board of Supervisors met for their regular monthly meeting.  Meeting notices had been published in the Shopper, News Sickle Arrow, Mt. Horeb Mail and on the website.  All Board members and approximately 36 citizens were present.  The minutes of the October 8^th meeting were read by the Clerk and after two minor corrections they were moved for approval by Bob Bowman, seconded by Vera Riley and approved.

            Bob moved and Harold seconded that the elected Town Clerk be the official custodian of all Town records.  Vera asked what would happen if the Clerk was gone, and the response was that the Deputy Clerk would be in charge.  Stefanija Harris mentioned that the Clerk’s office should be open two hours per week, and the Clerk responded that her phone is available 24 hours.  Jim Mueller asked about getting the public records he had requested and the Clerk stated that the form she had received had indicated that there were 10 days in which to comply.  Arnie Harris stated that we should try to work together.  Katie Reeder felt that only fees could be collected if extensive research was involved.  The question was called and the motion passed unanimously.

            The next agenda item was to change the meeting format.  Harold stated that he had always encouraged citizens to talk, but lately some individuals have been abusing the privilege.  Some towns allow only three minutes per speaker.  Louise Klopp felt that this would keep people from participating.  Bob felt that when there was a disagreement that people should talk to the Board and not to the audience.  Vera stated that people could comment at the beginning of the meeting for three or five minutes on items on the agenda or other items.  Jeff Bayliss said that there is great strength in local public input.  Bob has attended several County Board meeting without ever having access to an agenda.  Nancy Bruins suggested that we bring a timer.  Tom Wolf said Harold should use the gavel.  After several other comments Bob called a point of order in that we have beaten this to death and we should think about it.

            Harold stated that he has asked Jim Boland to be the new Plan Commission liaison.  Bob moved that the Board rescind the previous appointment of the Plan Commission liaison and Harold seconded.  Jeff Bayliss stated that Arnie has saved us much time and money especially for the survey.  Vera felt that no one has worked harder than Mr. Harris for the Commission.  Arnie brought the letter had had given to the Plan Commission earlier.  Louise Klopp read a list of items she felt that the Board had used to sabotage the Plan Commission including having Arnie removed as liaison, the Clerk being the custodian of the Town records and formulating the public participation plan.  Loren Ziglin inquired as to why we have to fire Mr. Harris.  Arnie spoke saying he is satisfied with the Board decision to replace him as the liaison.  The motion was called:  Bowman yes; Krantz yes; Riley no.

            Vera asked that we have discussion and action to allow the Plan Commission Secretary to work with our Web Technician to set up a link to the Commission website.  Bob felt that if there is material that should be on the website it could go on the website.  Amelia Williams felt that we should provide the public with information.  It was mentioned that 75 to 80 percent of the citizens in the Town have access to a computer.  Vera moved we encourage the Plan Commission to work with the Web Technician to set up a link to the Town website, the motion failed for lack of a second.  Vera moved to encourage the Plan Commission to work with the Web Technician to set up a website to invite and encourage public participation, the motion failed for lack of a second.  Bob moved that Ann come to the next meting with a plan for getting the information on the website, Harold seconded and the motion passed.

            The next item was a recommendation to the Plan Commission on Hawthorne & Stone’s application for a map amendment and a public hearing.  Mr. Sweeney the representative of Hawthorne & Stone asked the Board to schedule a hearing.  Vera moved that we do not grant this public hearing and to table it until the next meeting. The motion failed for lack of a second.  Bob moved that we instruct the Plan Commission to follow Attorney Schmitt’s recommendation to set a public hearing for Hawthorne & Stone’s request for a map amendment application and recommend whether to charge a fee and the amount of the same.  Harold seconded.  Vote was:  Bowman yes, Krantz yes, Riley no.  Motion passed.

            John Rafoth also applied for a map amendment and public hearing to be recommended to the Plan Commission.  His attorney, Jim Mueller indicated that Mr. Rafoth has two lots and on one lot he has a residence.  He has two substandard parcels.  Bob moved that if Mr. Rafoth has only one lot of record and he wants more than one split on that lot the Plan Commission should follow Attorney Schmitt’s recommendation to set a public hearing for Mr. Rafoth’s request for a map amendment application and recommend whether to charge a fee and the amount of the same.  Harold seconded.  A question was asked as to if we would be willing to have a hearing at the same time as the Hawthorne & Stone hearing and it is stated that that is up to the Plan Commission to decide.  The motion was called and it passed.

            Kathleen Reeder and Steven Lowenberg had also applied for a map amendment and public hearing to be recommended to the Plan Commission.  Bob moved that we instruct the Plan Commission to follow Attorney Schmitt’s recommendation to set a public hearing for Kathleen Reeder and Steven Lowenberg for a map amendment application and recommend whether to charge a fee and the amount of the same.  Harold seconded and the motion passed.

            John Garfoot was present to ask the board to discontinue a 40-foot ring turnaround adjacent to Jim Garfoot Circle, which is not longer needed.  This is located in Section 17.  Bob moved approval, Vera seconded and the motion was approved.

            Northwest Dane—no report.  Road Update—Harold reported that we would not be applying for any TRIP monies because our road needs do not apply.  The Fire District update will be done at the Budget Hearing.

            Carl Jones reported that the Good Neighbor Committee has come up with another proposal for a bike trail survey.  They have three different routes that run parallel to County KP.  Each government agency is eligible for grant money.  Dane County Planning has a map of the routes.

            Vera moved and Bob seconded to adjourn at 10:50 p.m.

                                                                        Ann E. Walden, Clerk