Minutes of the Town of Cross Plains
Plan Commission Meeting
October 1, 2007
PRESENT:
COMMISSION MEMBERS: Jim Boland, Chair; Carl (Pat) Jones, Vice Chair;
Mike Coyle; Ken Esser; Wayne Parrell (a bit late); Jeff Baylis; Amelia Williams
BOARD LIAISON: Arnold Harris
TOWN OF CROSS PLAINS BOARD SUPERVISORS: Vera Riley; Harold Krantz
Approximately 15 citizens
8:00 PM – 10:20 PM
After Jim Boland brought the meeting to order, Williams called the roll. Finding all
commission members, two board members, and about 15 citizens in attendance, Williams read
the minutes from the September 17th meeting. Jones made a motion to approve the minutes as
amended, seconded by Baylis, and unanimously approved.
REZONE APPLICATIONS
Gary Laufenberg presented a preliminary Certified Survey Map with his Petition #
9778 to the commission for approval. Baylis moved to approve, seconded by Coyle, and
approval was recommended 6-0-1 (Jones abstaining).
SURVEY QUESTIONNAIRE / PRESS RELEASE (Items 2 & 4)
The survey document being ready, Amelia moved to approve, seconded by Baylis,
passed unanimously. A press release was amended to add a statement for people whom the
mailing might have missed. They should contact Williams or Boland to get a survey if they
are qualified. This passed unanimously after being moved by Baylis, seconded by Coyle.
Baylis moved, seconded by Jones to put the announcement in the paper for publication the
following week and Baylis moved , Amelia seconded to change the ‘return by” date on the
Survey and News Release to November 7th .
MAILING LIST (Item 3) The combined list was not yet ready, so a special meeting was
called for a final checking of the combined, alphabetized list on Monday, October 8, at 7 pm.
Harris said that this list would be ready to send to Williams by Wednesday, October 4, with
exceptions sent through Williams to Harris before Friday.
WEBSITE (Item 5)
Baylis entered the following motion, seconded by Williams:
The Commission should set up a web site, linked to the Town’s website, showing documents
and information approved by the Commission.
It was approved, 5-2, with Esser and Coyle voting against it. NOTE: It was agreed that there
would NOT be a blog on the site.
INFORMATION FOR REZONE APPLICANTS (item 6)
Jeff Baylis presented a revised version of a list of requirements for applicants. Baylis moved,
and Boland seconded the motion to accept it and to create a form which applicants could fill
out when presenting their changes to the Commission. This motion passed unanimously.
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OTHER MATTERS (Item 7)
Hawthorn & Stone submitted a four-page document to be considered by the Commission,
asking for a public hearing on their proposed development. After the Commission voted 6-1,
(Baylis voting no) on a motion to continue the meeting past 10 pm, Jones made a motion,
seconded by Baylis, to table discussion of the matter until the Board has given the
Commission further, clearer direction on how to proceed. This motion passed unanimously.
Submitting a clear statement of what was needed from the board was suggested, though not by
a motion. Also, commission members added that this item should be on a published agenda
before consideration.
Esser then brought up three items which were not formally on the agenda. First, he had
received a letter from Jim Mueller via mail from Williams. He thought that letters and
information sent to the Commission should be presented to all members simultaneously, and
should not be presented to the public before the commission reviews the letters to see if the
contents are relevant and acceptable. Second, he thought Arnold Harris and others were using
the name of “consultant” for his position, whereas he was appointed as a “liaison” to the
board. Third, he noted that Williams had made mistakes in the minutes in using his name as
the person seconding a motion, whereas he had actually not seconded the motion.
Williams made a motion to adjourn, seconded by Jones, and it passed unanimously.
Amelia Williams, Sec.
October 3, 2007
Minutes amended on October 15, 2007
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